Upstate Race Series

Race Timing, Registration, & Event Support Services

Whether you're planning your first 5K or organizing a large-scale ultra or XC meet, Upstate Race Series offers full-service race solutions across the Southeast to help your event run smoothly from start to finish.

Core Services

We support race directors, schools, nonprofits, and community groups

Chip Timing & Results – Road, Trail, XC, Ultra

Registration Management – RunSignUp setup & support

Event Consulting – Logistics, permits, course design

Marketing & Promotion – Social, email, and club outreach

Race Essentials – Custom bibs, awards, shirts, signage

️ Registration Support – Powered by RunSignUp

As a certified RunSignUp contractor, we offer hands-on assistance for all registration needs: Event page setup & pricing

Bib assignment, wave starts, and add-ons

Participant transfers, refunds, and deferrals

Custom emails, payout reports, and fundraising tools

Store integration for merchandise sales

Live check-in & results through RaceDay apps

⏱️ Race Timing Packages

All packages include:

Chip Timing

Bibs + Safety Pins

Finish Line Arch + Chute Setup

Race Clock

Instant Results (Live and Online)

Road & Trail Races (5K – Ultra)

$500 Base Setup + $2.50 per participant ($.50 Discount Per Runner Fee on races larger than 300+)

Includes 3 hours of onsite timing

Additional timing: $60/hour

Middle & High School Cross Country Meets

$500 Base Setup + $1.00 per athlete ($.50 Discount Per Runner Fee on races larger than 300+)

Includes 3 hours of onsite timing

Additional timing: $60/hour

Add-On Services

Optional upgrades to enhance your race experience: Contact for Quote

Website/Registration Design

Music / DJ / Announcer Services

Equipment Rental - Barricades, Traffic Cones, Crowd Control

Awards & Age Group Medals (Hickory Handcrafted)

Custom Bibs (via Emedia)

Event Insurance (via IMG)

Porta-John Rentals (via Royal Flush)

Vendor Coordination (Food, Retail, Wellness)

Logo Design, Stickers, Branding, and more

Marketing & Promotion

As part of our partnership, your race gets exposure to 10,000+ local runners:

Club newsletter (1,500+ members)

Facebook & Instagram features

Event listing on UpstateRaceSeries.com (30K monthly views)

Inclusion in Upstate Running Club race calendar

Optional discount program to boost participation

Why Work With Us?

50+ years of combined race directing and timing experience

Reliable, professional, and community-focused

Personalized support from planning through race day

Trusted by over 100 events annually across SC, NC, GA

Let’s Get Started

 Email: [email protected]  Call or Text: 864-867-2569  Website: www.UpstateRaceSeries.com

We’re here to help make your event successful, memorable, and easy to manage—so you can focus on your cause, your course, and your community.

Appendix A: Race Director Resource Guide – Top 25 Checklist

Use this guide to plan a smooth, successful event. Services marked with an asterisk (★) are areas where Upstate Race Series can provide direct support.

Planning & Permits

Define Race Format & Goals – Distance, audience, theme, charity focus

Secure Venue & Date – Check with local parks, cities, and venues for availability

Obtain Permits & Insurance – Apply early for road closures, police, or land use

Design the Course – Measure distance, identify hazards, and plan aid stations

Develop a Budget – Account for permits, insurance, shirts, awards, timing, etc.

Registration & Setup

Set Up Online Registration – Custom page on RunSignUp, pricing tiers, caps

Add-on Store Items – Shirts, merch, post-race meals, or donation options

Enable Participant Tools – Bib assignment, transfers, deferrals, and refund policies

Configure Email Tools – Customize confirmation messages and reminders

Monitor Signups & Engagement – Adjust marketing strategy as needed

Marketing & Promotion

Create a Promo Plan – Social media, flyers, digital ads, referral incentives

List Event on Local Calendars – Running stores, news outlets, community boards

Send Email Campaigns – Announcements, discount codes, reminders

Engage with Running Clubs – Offer club discounts (URC, etc.) for added exposure

Promote via Upstate Race Series – Social posts, newsletters, website listing

Timing & Race Day Logistics

Secure Timing Services – RFID chip timing, race clock, finish chute setup

Order Race Bibs & Safety Pins – With or without custom branding

Coordinate Packet Pickup – RaceDay CheckIn App and staffing plan

Plan Start/Finish Line Setup – Arch, signage, cones, banners

Print Signage & Maps – Course arrows, water station signs, mile markers

Bonus Notes:

Create a master timeline 8–12 weeks out

Build templates for repeat events

Add race photos and video for future marketing

Post-race survey or recap email for feedback